Belfast One

Job Details

Belfast One

Job Title Admin Assistant
Address Belfast One
Sinclair House, 95 - 101 Royal Avenue. BT1 1FE.
Contract Part Time
Salary Info Salary: £16,500pa pro rata (based on a full time week of 40 hrs) 
Hours: 20 hours per week
Fixed term until March 2021 with a view to extension
Closing Date 06 June 2018 at 12:00pm

About the Role

We are seeking to recruit an administration assistant to carry out a variety of administrative and clerical tasks.


If you would like to apply please submit a covering letter, detailing how you meet the criteria, and a CV to Clare Maguire at by 12 noon on 6th June 2018.

*Applications not including a cover note will not be considered.*

Applications received after this will not be considered.

Main Duties

Main Duties and Responsibilities

  • Answer and direct phone calls, dealing with customer queries as appropriate.
  • Liaise with stakeholders about the work of the BID.
  • Organise and schedule appointments for management.
  • Organise meetings and take detailed minutes.
  • Write and distribute emails, memos, letters and forms as required.
  • Assist in preparation of reports – including gathering and organising information.
  • Maintain filing system (paper and online).
  • Book venues, catering and arrange invitations for workshops, seminars, conferences, etc. as required.
  • Order office supplies.
  • Maintain and update business Customer Relationship Management (CRM) system on a weekly basis.
  • Book travel arrangements.
  • Deal with staff, contractors, and stakeholders on administrative issues.
  • Liaise with Belfast City Council Levy Collection Team

Experience Required

Essential Criteria

  • A minimum of 2 years’ experience working in an administrative/clerical role
  • Excellent communication (written, oral and electronic) and customer service skills
  • Ability to take direction, work well in a team, and use own initiative.
  • The ability to use a wide range of IT packages (Word, PowerPoint, Excel, Outlook)
  • Experience using a CRM system.
  • Excellent organisational skills
  • Ability to maintain a confidential and professional approach in all areas of work.
  • ‘Can do’ approach and positive attitude to problem solving.
  • A flexible approach to working hours to meet business needs.

This post will require candidates to be flexible and adaptable in approach and duties, in line with running a fledgling organisation and projects.