Privacy Notice

Who collects the information

Belfast One Bid Limited (‘Company’) is a ‘data controller’ and gathers and uses certain information about you.

Data protection principles

We will comply with the data protection principles when gathering and using personal information.

What information we collect about you

We may collect contact details, including names, email addresses, phone numbers and business addresses, and account details.

How and why we collect information

We collect and use information for a variety of purposes depending on the data subject:

• In relation to clients (members and other levy paying businesses); we collect information from Land and Property Services, through direct communications and through the Company’s website. This allows us to perform our service, keep clients informed of our activity (i.e. how we are spending the statutory levy), and to request input on this activity. We can use our clients’ personal data in this way because we cannot provide our services to them unless we do
• We may provide you with details of our partners’ events and offers. We will only do this if you have consented to receiving this information in the past and this consent can be withdrawn at any time by contacting us via http://belfastone.co.uk/about-us/get-in-touch/
• In relation to suppliers; we collect information in connection with the provision of goods and services, through contact with such parties in the negotiation for goods and services and as part of managing such relationships. We can use our suppliers’ personal data in this way because we cannot provide our services to them unless we do.
• In relation to the general public; we collect information through communications in connection with the provision of services such as competitions and events. This allows us to contact those who voluntarily sign up with details of the relevant competition or event. We can use personal data in this way because it is in our legitimate interest to promote and manage our business.
• Website usage information is collected from our website users using cookies. You can find out more about this in our cookie policy here http://belfastone.co.uk/cookie-policy/
• In relation to job applications, we collect the information you provide to us to assess your eligibility for the role. We do this because it is a necessary step for us to take before entering into an employment contract with you if you are successful in your application.

We seek to ensure that our information collection and processing is always proportionate. We will notify you of any material changes to information we collect or to the purposes for which we collect and process it.

We will ensure, so far as is possible that the information held about you is accurate, and where necessary, kept up to date. If there is any reasonable doubt as to the accuracy of the data, we will contact you to confirm the information. Should you inform us or otherwise become aware of any inaccuracies of the information, the inaccuracies shall be rectified promptly.

How we may share the information

We may need to share some of the above categories of personal information with other parties. For example, we share some information with the Belfast City Council in order for them to collect the statutory levy on our behalf.

We may also need to share some personal information as required to comply with the law.

How long we keep your information

We will generally keep client information for the duration of our working relationship and 1 year after the termination of this relationship.

We will not keep any personal information collected from the general public in the course of running events and competitions after these events have concluded.

If you have applied for a job with us, and not been successful in your application, we will retain your personal data for 6 months from when we notify you that you have not been successful.

We will not hold any information for longer that is necessary for the purposes for which the personal information is processed.

Your rights to correct and access your information and to ask for it to be erased

Please contact us here http://belfastone.co.uk/about-us/get-in-touch/ if (in accordance with applicable law) you would like to correct or request access to information that we hold relating to you or if you have any questions about this notice. You also have the right to ask for some but not all of the information we hold and process to be erased (the ‘right to be forgotten’) in certain circumstances. You also have the right to restrict or object to processing and to data portability in certain circumstances. For more information please see our Data Protection Policy available here http://belfastone.co.uk/about-us/data-policy/.

Keeping your personal information secure

We have appropriate security measures in place to prevent personal information from being accidentally lost, or used or accessed in an unauthorised way. We limit access to your personal information to those who have a genuine business need to know it. Those processing your information will do so only in an authorised manner and are subject to a duty of confidentiality.

We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so.

How to complain

We hope that we can resolve any query or concern you raise about our use of your information. If not, contact the Information Commissioner at ico.org.uk/concerns/ or telephone: 0303 123 1113 for further information about your rights and how to make a formal complaint.

Changes to this notice

This notice will be available via our website. We will take all measures necessary to communicate any changes to this notice to you.